Build a structured AI prompt for everyday HR drafting tasks
Choose a task, add your context and facts, and get a prompt to paste into the AI assistant you already use (ChatGPT, Claude, Gemini, Copilot or another).
What this tool does: it assembles a prompt in your browser from templates written for each HR task. It does not call an AI service and does not produce the final HR document. You paste the prompt into an external assistant, then review its response yourself. Output depends on what you supply and on the assistant you use, and has not been checked for legal, regulatory or policy compliance.
Build your prompt
Your prompt
Worked example
This is an illustration of how inputs become a prompt, built with the same function as the tool above. It uses fictional information. It shows prompt construction only; it is not an AI response and not evidence of any result.
Example inputs
Prompt generated from those inputs
How the inputs shaped it
- The task selected the deliverable (sections of a job description) and the quality checks (separating must-haves from nice-to-haves).
- The supplied facts are listed as material the AI must use; anything not supplied, such as pay, is explicitly off limits to invent.
- The region is passed only as a reason to list topics for legal review, not as a claim about what the law requires.
- The constraints and tone appear as separate rules so they are not diluted in the context.
How it works
- Pick a task. Each task has its own deliverable description and checks, and some show extra fields (for example a job title).
- Choose whether the AI should write a draft or review one you already wrote.
- Add context and the facts you want used. Blank optional fields are left out.
- Copy the prompt into an AI assistant of your choice and review what it returns.
The previous version asked for your HR specialty, experience level and which AI tool you use. These were removed because they did not change what a good prompt should contain for a given task.
Limitations and privacy
- Prompts are starting points. AI assistants can make mistakes, invent details, or miss local rules, so a qualified person should review everything before it reaches employees or candidates.
- Sensitive tasks (termination communications, conflict facilitation, policy and offer wording) are scoped as drafting and preparation aids. They are not legal advice and do not decide outcomes.
- The script on this page builds the prompt in your browser and does not itself send or store what you type. Other scripts on the website, such as analytics or advertising, are outside this statement, and what you paste into an external AI tool is governed by that tool’s terms.
- Do not enter confidential personnel records, passwords, or access keys.
FAQ
Does this tool write the HR document for me?
No. It writes the instructions you give to an AI assistant. The assistant produces the draft, and you are responsible for checking and adapting it.
Is it safe to use AI for HR work?
That depends on your organization’s policy and the tool’s data terms. Check your policy first, avoid identifiable personnel data, and keep a person responsible for every decision about people.
Can the output be used as legal advice?
No. Anything about termination, leave, accommodation, pay or policy should be reviewed by qualified HR or legal professionals for your jurisdiction.
Why is there a region field?
It lets the prompt ask the AI to list topics worth checking locally. The tool does not know employment law and cannot confirm compliance.
How is this different from typing a request into an AI chat?
It gives a consistent structure: context, supplied facts, constraints, deliverable, quality checks, and a request to state assumptions. You could write the same by hand; the tool saves you from rebuilding that structure each time.
When should I use “Review my draft”?
When you already have wording and want it checked for clarity, bias-aware language, gaps and unsupported claims, with a list of changes you can accept or reject.